We actively update this page with instructions and FAQs. We appreciate your questions as we all venture into this virtual sphere together. Please scroll through the FAQs to see if your questions are answered below. If not, please email This email address is being protected from spambots. You need JavaScript enabled to view it. with POSTER QUESTION in the subject line.

Virtual Poster Hall

The Virtual Symposium will feature a Virtual Poster Hall, open one hour before the opening each day and throughout the Symposium. It will also remain open for 30 days following Symposium.

The virtual platform, VFairs, offers the opportunity for an interactive experience centered around your pdf poster. Chat with participants each morning before the Symposium begins and during extended breaks throughout the day. Click here for the full schedule.


**UPDATED** FIRM Deadline 11:59pm ET, Sunday, September 20, 2020

Absolutely no posters will be accepted for uploading into the virtual platform after this date.

**Remember to Register for Symposium 

You must be registered for the Virtual Symposium in order to present your poster.* Registration is free to members. If you are not already a member, you can join during registration. You will be registered for the symposium AND receive a year's worth of member benefits.

Register here.

You must register by Thursday, September 24 11:59pm ET. 

Your poster will not be uploaded into the virtual platform until we confirm you are registered.

*Per Abstract Submission Requirements and Expectations: All presenters whose abstracts are accepted for either oral presentation or the poster session are required to register for Symposium.


Poster Specifications 

Follow the same design and specifications you would for a printed poster EXCEPT the orientation must be Portrait. Save as PDF with the following filename: ID_LASTNAME (use the presenter's last name)

Poster Spec FAQs

    1. Can posters be landscape or portrait orientation? Portrait
    2. What size? 40” Tall x 30” Wide is recommended
    3. Is there a MB limit? 10 MB
    4. Do pdfs need to be saved with any particular settings?Just a PDF file
    5. Is there a limit on the number of pages? 1 or 2 pages
    6. What font size do you recommend? Is there a minimum size that's recommended? No

Visit https://www.posterpresentations.com/free-poster-templates.html for free downloadable poster templates. Remember to select a template with portrait orientation. 

Option to Record a 3-Minute Presentation

We are offering the option to record up to a 3-minute presentation of your poster. You can record yourself using any program such as Vimeo, YouTube, Zoom, iPhone, etc. Save your video as MOV or WMV with the following filename: ID_LASTNAME.

What to Submit

  1. Poster in portrait orientation saved as PDF with filename: ID_LASTNAME.
  2. Thumbnail image of poster saved as JPG or PNG with filename: ID_LASTNAME. Take a screenshot or use snipping tool.
  3. (Optional): Video recording saved as MOV or WMV with filename: ID_LASTNAME.

Where to Send 

A link has been sent to accepted poster presenters. Please check the email of the abstract submitter and presenter.

Remember to name your files ABSTRACT ID_LASTNAME. For example, 123_McCormick.pdf

 

Example of Virtual Poster with Optional Video

poster example 1 

"Watch Presentation" will not appear for posters without an accompanying video.

General FAQs 

  1.  Do I have to be present at certain times?
    • No, however we encourage you to be available each morning with the Virtual Poster Hall opens and during breaks. Please see the full schedule here.
  2. How do I interact with visitors?
    • Use the Q&A chat feature any time to interact with visitors.
    • You will receive additional information after the submission deadline of Sept. 18.
  3. Is there a poster reception?
    • There is not an official reception. We encourage you to be available each morning with the Virtual Poster Hall opens and during breaks. Please see the full schedule here.
  4. When will my full abstract and poster be available for viewing?
    • Complete abstracts and poster PDFs will be made available when the Virtual Poster Hall opens on October 2, at 9am ET. If this changes, an update will be posted here.
  5. Do we have to upload a recording at the same time as the poster, or can it be uploaded at a later date?
    • We prefer the same time, but uploading separately is OK.
  6. Does my recording have to have video or can it just be audio?
    • If you only want audio, you can simply turn off the video while recording. Just save as an mp4, mov or wmv file. 
  7. Will it be ok to record the video with the presentation itself as background with myself presenting without a camera? Essentially just voice-over of the presentation?
    • Yes! 
  8. Will the posters be downloadable during the symposium?
    • Yes and for the 30 days following. They will also be downloadable from our abstracts searchable library.

 

More Questions

Send to This email address is being protected from spambots. You need JavaScript enabled to view it. with POSTER QUESTION in the subject line.

 

Search our Abstracts Archive

Visit the Abstracts Page to view previous years' abstracts or for more information about the abstract process.